"I'd always felt forgotten about by the other agencies but instantly felt that Purely were as passionate as myself in finding my new role. Within 5 days Purely had secured me the permanent role of my dreams!"

This vacancy is no longer advertised

Senior EA - Milton Park

10% bonus, company shares
Ref: 303 Date Posted: Friday 23 Jun 2017

Where will I be working?

A highly interesting, ground breaking company, with a forward thinking approach. A growing business, with an interesting past and an exciting future, offering modern working environments and a warm welcome to all new employees.

What will I be doing?

To provide Senior level Executive Assistant and administrative support to 2 Senior Research Leaders.

Key Responsibilities

  • Meeting organisation and general administration for specified Senior Research Leaders as required including diary and email management and administrative tasks, answering the telephone, travel and conference arrangements and dealing with their visitors and expenses. - 50%
  • Line Management of the Senior Administrator, including effectively performance managing and overseeing the administrative support the Senior Administrator provides to managers and wider organisation - 25%
  • Providing cover for Executive Assistance team as and when necessary and responding to requests from Directors and Executive Team members and collaborating with the Executive Assistant team based in the US. - 10%
  • Management of VP meeting room
  • Arranging travel and meetings for external visitors 15%
  • Being responsible for the use and reconciliation of a company credit card
  • Some travel to the US will be expected as part of this job

What skills and experiences are required?

Essential attributes

  • Qualifications: Minimum 5 GSCE’s including English Language at Grade C or above.
  • Minimum of 5 year’s executive assistant experience supporting Senior Management and/ or Executive Teams.
  • Competent user of Microsoft Office, Outlook mail, calendar features, Adobe Acrobat.
  • Ability to learn new skills quickly and able to contribute as a key team player and work independently.
  • Must be reliable, enthusiastic and conscientious whilst displaying common sense and flexibility supporting senior staff.
  • Excellent organisational and prioritisation skills
  • Ability to act in a professional manner and to maintain confidentiality and provide specified support in a fair and confident manner.
  • Excellent spelling and proofreading skills.
  • Approachable and able to establish good working relationships with staff at all levels in the company.
  • Ability to identify and resolve situations as they occur.
  • Ability to produce consistently accurate work whilst under pressure and to manage competing responsibilities.
  • Global travel experience highly advantageous

Desirable attributes and skills:

  • Qualifications: NVQ 2/ 3 Business Administration
  • BA qualifications desirable but experience in the position is essential.

What else do I need to know?

  • Interviews are being held w/c 26th June and 3rd/4th July with the job holder ideally starting soonest thereafter.

This role is based on Milton Park in modern offices with parking facilities.

The role is permanent and full-time 37.5 hours per week, regular working days Monday to Friday, flexibility in hours of duty may be required subject to operational requirements.

Salary is based on experience so please state your salary expectations on applying. Great benefits and a lovely working environment and culture await the successful candidate.

We really hope this great role appeals to you and you decide to apply! We love hearing from you and really appreciate every single application that we receive. We wish we could respond to your CV personally but due to the high number of responses we receive this just isn't possible. Therefore if you haven't heard back from us within a week, your application won't be taken any further on this occasion. Thank you so much for taking the time to respond to our roles. We wish you all the very best for your job search.

The Purely Recruitment Company is an Equal Opportunities Employer and operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment.

Required skills

  • Business Support
  • Diary Management
  • International Travel Arrangements
  • Meeting Planning
  • Senior Administration