"I'd always felt forgotten about by the other agencies but instantly felt that Purely were as passionate as myself in finding my new role. Within 5 days Purely had secured me the permanent role of my dreams!"

This vacancy is no longer advertised

Facilities Coordinator - Oxford

Ref: 304 Date Posted: Friday 23 Jun 2017

Who will I be working for?

A highly interesting and acadmic consutlancy, with a far-reaching International plan. A real team atmosphere and extensive rewards package await the successful candidate.


What will I be doing?

My client is looking for Facilities Coordinator who will be responsible for the management of my clients Oxford city centre office including security, maintenance and other services as required.

  • Act as the key point of contact with the landlord for day-to-day operation purposes and in the event of emergencies
  • Manage all facilities contracts such as cleaning and security
  • Build effective working relationships with clients and manage supplier relationships
  • Track building upkeep, improvements and maintenance to ensure they are of a consistent high standard
  • Oversee reception to ensure an efficient and effective service is provided at all times, including line management of the Facilities Administrator
  • Regularly review service providers to ensure value for money and level of service provided
  • Establish and implement processes and procedures as needed ensuring they are fit for purpose
  • Oversee the Health and Safety officer and ensure compliance with regulations at all times
  • Budget for the costs to support and operate the office. Continually monitor
  • Work with the Operations Coordinator to manage office layout changes and reorganisation to support company growth 
  • Support with potential office moves
  • Ensure that disaster recovery plans are up to date and are periodically tested
  • Track and monitor various documentation to ensure it is current e.g. H&S and Environmental Management information, and prepare relevant reports
  • Support, communicate and collaborate with other business functions
  • Provide reception cover as needed
  • Provide support to the Central Operations Manager as needed e.g. supporting company events.

What skills and experience are required?

  • Significant experience in facilities/building management and an awareness of Health and Safety
  • Ability to cope with several jobs simultaneously, working methodically to agreed deadlines, often under pressure
  • Team player but with the ability to work autonomously, using own guidance, initiative and motivation to handle conflicting demands
  • High level of attention to detail and ability to work with budget figures
  • Ability to be flexible and desire to take on new challenges
  • Ability to maintain discretion and professionalism at all times
  • Ability to develop the role in order to facilitate continual improvement of systems and ways of working
  • Excellent verbal and written communication skills with the ability to develop key working relationships with people at all levels
  • Excellent skills in Outlook, Word and Excel are essential
  • Previous experience of managing staff or direct reports is desired

Prior working knowledge of SharePoint intranet systems is useful.

Is there anything else I need to know?

This is a permanent, full time position in Oxford City centre £ 32,000 -35,000. With great company benefits

We really hope this great role appeals to you and you decide to apply! We love hearing from you and really appreciate every single application that we receive. We wish we could respond to your CV personally but due to the high number of responses we receive this just isn't possible. Therefore if you haven't heard back from us within a week, your application won't be taken any further on this occasion. Thank you so much for taking the time to respond to our roles. We wish you all the very best for your job search.

The Purely Recruitment Company is an Equal Opportunities Employer and operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment.