"I'd always felt forgotten about by the other agencies but instantly felt that Purely were as passionate as myself in finding my new role. Within 5 days Purely had secured me the permanent role of my dreams!"

This vacancy is no longer advertised

Bids Administrator - Oxford

Ref: 265 Date Posted: Wednesday 22 Feb 2017

Where will I be working?

A progressive consultancy within a unique and interesting sector. The business is growing rapidly and offers a supportive and progressive working environment, work hard, play hard culture where your work is rewarded. City centre, modern offices, within a stimulating working culture await future employees!

What will I be doing?

The successful candidate will be joining an already growing bidding function with exciting opportunities for Bid Administrators to support the planning, organization and monitoring of all aspects of the bidding process from pre-positioning, Expression of Interest & Tender through to the conclusion of contract negotiations.

  • Key Responsibilities:

    • Provide administration support on Expressions of Interests & Tenders for a variety of different donors . This includes as relevant: sourcing relevant capacity statements, formatting of CVs, searching and formatting project references and completed supplier specific forms as required by the client concerned
    • Providing advice and assisting with relationship management with consultants and external organisations
    • Opportunity searching & project tracking including market and project related intelligence
    • Managing the data for which they are responsible to ensure the availability, integrity, confidentiality and security of the data.
    • Ensure bid data is updated regularly & accurately to aid production of bidding statistics & analysis
    • Prepare and regularly update the bid preparation timetable
    • Collaborate closely at all stages of the bidding process with the Consultant and other members of the project services team, and service leaders as required.
    • Provide support to Consultants in developing the project budgets and ensure all budgets are passed to the Project Finance Manager for consultation and review.
    • Ensure bid prep team are aware of internal finalisation dates & advise team so a timely submission can be managed
    • Provide support to the Consultant during post-proposal stages of the bidding and provide full hand-over to the appropriate project administrator.
    • Manage data for which you are responsible to ensure the availability, integrity, confidentiality and security of that data.
    • Support consultants with pre-positioning visits (flights, visas, and hotel), workshops, etc.
    • Supporting low-medium value projects, or shadow support to larger bids

    What skills, qualifications & experience will I need?

  • Person Specification:

    • Pro-active & flexible approach to work: ability to work on own initiative
    • Excellent organisation & administrative skills with strong attention to detail, strong time management / prioritisation skills & evidence of previous experience
    • Flexibility to cope with several jobs simultaneously to agreed deadlines
    • Numerical confidence, with the ability to analyse budgets, excellent financial and commercial acumen
    • MS Office, particularly advanced levels of Word, Excel and PowerPoint
    • Written skills including ability to summarise complex documents
    • High standard of both written and spoken English
    • Editing and proof-reading skills & high level of accuracy
    • Professional with strong communication skills with the ability to deal with people at all levels
    • Ability to work effectively as part of a team

    Desirable skills:

  • Education to degree level would be preferable
  • Research skills desirable
  • Knowledge and experience of the international development business would be desirable
  • Fluency in French would be an advantage but not necessary

What else do I need to know?

This is a full-time, permanent role, based in Oxford city centre.

Please note parking is not available on-site, so use of public transport, walking or bikes is encouraged.

This business offers an unrivalled benefits package which includes:

30 days holiday + Bank Holidays
Excellent Pension scheme, 
Healthcare cover and
Sharesave scheme.

We really hope this great role appeals to you and you decide to apply! We love hearing from you and really appreciate every single application that we receive. We wish we could respond to your CV personally but due to the high number of responses we receive this just isn't possible. Therefore if you haven't heard back from us within a week, your application won't be taken any further on this occasion. Thank you so much for taking the time to respond to our roles. We wish you all the very best for your job search.

The Purely Recruitment Company is an Equal Opportunities Employer and operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment.