"I'd always felt forgotten about by the other agencies but instantly felt that Purely were as passionate as myself in finding my new role. Within 5 days Purely had secured me the permanent role of my dreams!"

This vacancy is no longer advertised

Accounts and Booking Administrator - Witney

£22,000 - £24,000
Ref: 300 Date Posted: Thursday 22 Jun 2017

Who will I be working for?

A brilliant Oxfordshire client that is a specialist luxury holiday provider with 15 years experience in the industry.

 What will I be doing?

To deliver faultless accuracy on incoming and outgoing payments related to customers booking and suppliers working alongside the FD to create accurate reporting. Role requires exceptional communication skills on a B2B and B2C level.

What skills and experience are required?

  • Day to day management of bank accounts (Various currencies for both brands) including processing any incoming payments promptly, ensuring accounts are kept in credit, dealing with any queries on Bank line.
  • Processing card payments, management of credit card facility.
  • Once payments are received processing booking statements in QuickBooks using the booking information from the Admin system. Sending confirmation emails to clients, updating the relevant boxes and leaving notes in Admin.
  • Processing operator invoices, ensuring all invoices are correct to the original booking agreements, creating commission invoices where required.
  • Compile and process weekly payment run to suppliers/refund to clients/ general bill payments/agent commission invoices.
  • Sending payment advice emails to all suppliers/operators on completion of payment run.
  •  Credit control for all bookings, sending balance reminders, chasing when overdue.
  • Assisting Sales consultants and directors when required, dealing with any queries, exchange rates.
  • General management of all bookings on the Admin system, having a good overview of where each booking stands.
  • Assisting Finance Director with ad hoc tasks as required.
  • Security Deposit management
  • Reconciliation of accounts on a weekly basis
  • Reconciliation of credit card statements, processing of expenses.
  • Duties such as filing, sending cheques to the bank.

 Desirables:  Experience of: −

  • 2 years (minimum) previous experience in a similar role is preferable.
  • AAT or similar or qualification through experience.
  • Ideally you should be educated to degree level or similar.
  • Working knowledge of Intuit Quick Books is seen as important.
  • You must have the ability to build strong working relationships and have a friendly, approachable and professional manner.
  • Excellent communication skills with a willingness to go that extra mile.
  • Good Microsoft Office skills
  • Excellent organizational skills and ability to multi-task
  • Professional telephone manner
  • Ability to perform under pressure
  • Excellent customer care skills
  • Effective problem solving skills
  • Ability to priorities effectively and good time management skills
  • Good attention to detail

Is there anything else I need to know?

This is a permanent, full time position £ 22,000 -24,000. With great company benefits

We really hope this great role appeals to you and you decide to apply! We love hearing from you and really appreciate every single application that we receive. We wish we could respond to your CV personally but due to the high number of responses we receive this just isn't possible. Therefore if you haven't heard back from us within a week, your application won't be taken any further on this occasion. Thank you so much for taking the time to respond to our roles. We wish you all the very best for your job search.

The Purely Recruitment Company is an Equal Opportunities Employer and operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment.